Information
security, data protection and legal compliance are three vitally important
business components, which if managed incorrectly can have severe consequences
to a company’s owners, directors and staff. Surprisingly
many organisations continue to store business critical archive records, within a
rented room located inside one of the ever growing number of city centre based self-store
facilities.
The
decision to opt for a self-storage unit may be based on a misconstrued
perception, that a fully managed archive service is a more expensive solution for
effective document retention. By analysing the actual costs and previously unconsidered factors, the comparison below shows that The Maltings document management service costs less than you think!!
Cost
Efficiency
·
Stacking boxes
several layers high in a confined space, will damage the boxes and make
retrieving documents difficult.
·
When a storage unit is filled to capacity, another entire unit must be rented - thus increasing the monthly storage cost per box.
· Monthly storage costs per standard bankers box are less than 1½ pence per day - regardless of how many boxes are stored. Customers only pey for what they need.
Retrieval
& Collection Service
·
Sending company
staff to retrieve documents will incur wages, liability insurance, mileage
allowance and lost office productivity.
·
With multiple
staff accessing the unit, accurately returning files to storage is not
guaranteed due to shared accountability.
·
With a simple
email, any number of files or boxes can be delivered to your office or desk
within hours.
·
Files are tracked
on our bespoke database, and returned to their correct location by our fully
trained archivists.
·
Our fully
inclusive service means that all handlings, local deliveries and collections
are conducted – FREE OF CHARGE!!
Security
Methods
·
Unsupervised
access is often allowed, a constant thoroughfare of unknown people pose a
potential threat to your records.
·
The range of
materials stored within neighbouring units is unknown.
·
Only staff who are
fully trained and CRB checked have access to our customers archive records.
· Our storage facilities are protected 24/7 by
manned security and CCTV coverage.If you based in South Wales or Bristol and are currently storing archive records in a self storage facility, then please contact The Maltings on 02920 462045 to enquire about a more efficient and cost effective document management solution.
